Parents live with an enormous amount of pressure to create epic birthday celebrations for children year after year. And these birthday parties can become quite expensive with the cost of a large venue, food, and entertainment. Instead of succumbing to the pressure alone, band together with other parents and create a group celebration. For example, if your child has a birthday in April, you could hold a “family” party on the actual birthday, but hold a Spring birthday party in mid-May.
Start by assuming that you will have to be the leader; you will be the person to set the budget, make the plans, and see the party through to completion. Then contact a caterer to help you create the party — from the venue to the food to the decorations. Caterers have a vast set of resources and they can reduce the stress of being the lead contact for such a party. In fact, because they tend to have discounted rates on food, venues, and decorations, they will often save you a significant amount on the overall cost.
Of course, everything should be kid friendly. Keep in mind most parents today have some sort of dietary restrictions for their children. For example, most parents want to feed their children all-natural or organic foods at the very least. Of course a caterer can help you plan for all contingencies such as a gluten-free needs and food allergies.
When you approach other parents, be willing to let anyone into the party. Some parents might be willing to participate even if their child has a birthday during a different part of the year. Be clear that you are in charge and that all the plans for the party are set. There is no negotiating on price or party arrangements.
As an active parent, you might find that once you start working with a caterer for one event, you will be willing to ask for more help in the future. A good caterer is not only a good way to save money on any sized event, but caterers significantly reduce the stress through any holiday season.